Administrative Assistant Associate

Department:
38739 Aurora Sinai Medical Center - WDHS WIC Program

Status:
Full time

Benefits Eligible:
Yes

Hours Per Week:
40

Schedule Details/Additional Information:
M-F 8:00-4:30 and

2nd Saturday of each month 8:00-12:00 (off 2nd Friday of each month).

Pay Range
$21.45 - $32.20

Major Responsibilities:
Schedules and maintains calendar of appointments, meetings, and travel. May coordinate related administrative aspects such as agendas, site selection, food/beverage selections, audio-visual arrangements, and document preparation.

Answers and screens telephone calls, resolves routine problems, and greets visitors appropriately.

Performs routine word processing of correspondence, memos, and minutes and formatting simple documents.

Creates basic reports, generates existing reports, and distributes reports as needed.

Establishes and maintains filing systems for records, files, and documentation.

Opens, sorts, and distributes mail, and department documents efficiently.

Operates and maintains office equipment (fax, printer, photocopier) and may order office supplies.

Licensure, Registration, and/or Certification Required:
None Required.

Education Required:
High School Graduate.

Experience Required:
No experience required.

Knowledge, Skills & Abilities Required:
Ability to effectively route calls, greet visitors, and maintain a schedule of appointments/meetings.

Computer Skills: Must have basic skills in the use of the Microsoft Office (Excel, and Word) or similar products.

Demonstrated ability to use word processing and spreadsheet software, and create simple documents/reports.

Demonstrated ability to maintain, track and enter data in a database and/or spreadsheet software.

Ability to effectively communicate using the internet (i.e. Lotus Notes or a similar program).

Demonstrated ability to operate standard office equipment.

Demonstrates organizational ability, and attention to detail and accuracy.

Ability to effectively communicate (written, and verbal), build rapport, and relate to all kinds of people.

Physical Requirements and Working Conditions:
Must operate all equipment necessary to perform the duties of the job.

Must be able to sit, stand, and walk for prolonged periods of time in order to complete required word processing, filing, photocopying, distribution of materials and other related functions. Exposed to a normal office environment.

Must be able to continuously use a keyboard.

Occasionally lifts items weighing up to 20 lbs.

Must have functional speech, vision, and hearing.

Must be able to concentrate on minute detail with frequent interruptions.

Must be capable of typing, writing, and data entry for prolonged periods of time.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our Commitment to You:
Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
Premium pay such as shift, on call, and more based on a teammate's job
Incentive pay for select positions
Opportunity for annual increases based on performance

Benefits and more

Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program

About Advocate Health
Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.